Remote Collaboration: Best Practices, Challenges, and Tools

The Great Resignation was the big story last year, with scores of employees leaving their positions after the pandemic gave them a taste of the flexibility while working from home. As a result, our research found that companies are still having a tough time when it comes to recruiting. Cloud-based backup solutions or network-attached storage (NAS) devices can be used to securely store and retrieve backed-up data. Tools for remote work should also be subject to appropriate measures that secure the physical work environment. This includes locking devices when not in use, securing paper documents, and implementing privacy screens to prevent unauthorized viewing of sensitive information. Get the tool that is right for your team/company and follow the best practices.

At the same time, project managers should also consider other factors such as cost, scalability, compatibility, usage requirements, and security measures. In order to promote better teamwork and ensure that the organization’s goals are met, it is important to tailor all aspects to the specific needs of project teams. Google Docs is an outstanding real-time collaboration app that you can connect from any device from any location. All you need is a browser and an internet connection to create and edit collaboratively. There is no need to save anything, as whatever changes you make are saved in real time.

What to Look for in Remote Collaboration Software

It’s easy to learn and works well for monitoring projects and assigning tasks. Trello also makes using Agile, Scrum and other project management frameworks easy. Whiteboards have always been a great method for brainstorming new ideas and coming up with solutions. You need to find a safe place to save documents, projects and overall manage all the information your team needs to know.

The dozens of libraries made available with various items to be used in a design makes for a better design mockup experience. But its simplicity and the speed at which you can use it to gain feedback makes it a neat solution. It is the fact that you can set up a conference almost immediately without PINs or downloads that makes it so attractive. Participants can join a conference by entering the session ID on the main join.me webpage and will be given instant access without having to download any software.

What are the best tools for remote collaboration?

Well, remote collaboration technology is a perfectly designed tool to ease the process of communication across the world. In the modern era,  companies with multinational corporations aren’t an ordinary thing, and as a result, remote collaboration has become very important. Even if we see on a smaller scale, multiple branches of a company can be seen in different regions of the same country, state or even city. Productboard is a product management platform designed to help businesses understand what their customers need. It empowers teams to get the right products to market, faster, by listening to users and prioritizing their roadmap accordingly.

• Edits are saved automatically and its chat, comment and checklist features make collaboration easy.
• With access to over a thousand mobile networks across 200 countries, you literally have global SMS coverage.
• If you want just one software that does it all, ClickUp is a good place to start.
• Whether it’s an official board meeting or a casual video call, video conferencing tools help you get on the same page even when you can’t be in the same place.
• ProofHub also lets you review and approve files through an online proofing tool.
• The best practice is to make a responsibilities list specifying who is responsible for what task and then share it with the team.

This saves the time that you would normally spend emailing your contacts, back and forth, to find a time and day that’s suitable for anyone. Monday.com also provides users with powerful automation tools to automate everyday processes such as task follow-ups, reminders, notifications, remote collaboration and more. This feature increases teams’ productivity and allows them to focus on their core tasks without worrying about mundane administrative tasks. Slack provides a secure and reliable way to keep in touch with your remote team, external partners, and customers.

How we tested the best online collaboration tools

You can control who sees the things you say and post in the app, and obviously enough, join the teams that are most relevant to you. All company posts are located within a Facebook-style newsfeed, and you can mark posts to come back to them later on. Immersive, experiential technology is transforming how both students and teachers learn.

Trello is a list-making application that provides a good overview of who’s doing what, how far they are with their tasks, and what still needs to be done. Add a task and if needed, break it down into subtasks – the smaller steps you need to complete before considering your assignment done. Let other remote colleagues know how you’re progressing by putting a label to indicate whether your project is in the making, waiting for approval, or done. Read on to find out which remote working tools will serve best your teams in 2023.